Humber Avenue Community Allotments

Procedures for use of HACA Documents

Document 001 HACA Constitution

Anyone requesting to see this document should be referred to www.haca.uk or printed copy in social room.

Document 002 HACA Terms & Conditions

A copy of this document to be provided to all new Tenants. Existing Tenants to be referred to www.haca.uk or printed copy in social room .

Document 003 HACA Application to join waiting list

Form available from SSSO or www.haca.uk Prospective Tenant to return form by post or email to SSSO. SSSO adds details to waiting list and forwards form to HACA treasurer for filing. When Prospective Tenant reaches top of list SSSO makes contact and arranges meeting. If plot is let a copy of Document 002 HACA Terms & Conditions and Document 012 HACA Tenancy agreement is provided by SSSO. Tenancy Agreement is returned by post, e mail or community room post box to HACA Treasurer, who notes details, issues invoice and files document.

Document 004 HACA expense claim form

Completed forms sent to HACA Treasurer for processing and payment.

Document 005 HACA Co-worker agreement

Form available from SSSO or www.haca.uk Returned to SSSO for update of records and form forwarded to HACA Treasurer for filing

Document 006 HACA Equalities Policy 

Anyone requesting to see this document should be referred to www.haca.uk or printed copy in social room .

Document 007 HACA Transfer plot to co-worker

Form available from SSSO or www.haca.uk. Returned to SSSO for update of records and form forwarded to HACA Treasurer for filing

Document 008 HACA GDPR Privacy statement

Anyone requesting to see this document should be referred to www.haca.uk or printed copy in social room .

Document 009 HACA Relinquish a plot

Form available from SSSO or www.haca.uk Returned to SSSO for update of records and form forwarded to HACA Treasurer for filing. SSSO starts reletting process. Treasurer refunds any deposits paid minus plot rectification cost. Alternatively if no deposit and rectification costs are incurred invoice issued. Invoicing list updated.

Document 010 HACA Erect a structure

Form available from SSSO or www.haca.uk. Returned to SSSO for update of records and form forwarded to HACA Treasurer for filing

Document 011 HACA Application for a discount

Form available from HACA Treasurer or www.haca.uk Returned to HACA Treasurer for update of records and application of discount if approved. Treasurer notifies Tenant of decision.

Document 012 HACA Tenancy agreement

See also 003. Issued by SSSO and completed form sent to Treasurer for filing

Document 013 HACA Suggestion & Complaints

SSSO to seek local resolution. If unable to resolve refer Tenant to HACA Chair. Alternatives Tenant raises at HACA AGM or calls an EGM.

Document 014 HACA Non cultivation notice

Issued by SSSO who carries out follow up

Document 015 HACA Notice to quit

Issued by SSSO who carries out follow up and advises Chair and Treasurer of notice issue.

Document 016 Risk Assessment

Carried out every 3 months by an SSSO and one other committee member. Other instructions on form.

Document 017 Health & Safety Policy

Anyone requesting to see this document should be referred to www.haca.uk or printed copy in social room .

feedback_mix.png