TENANCY AGREEMENT

HUMBER AVENUE COMMUNITY ALLOTMENTS

I agree to rent plot number … measuring … rods or thereabouts at Humber Avenue Community Allotments.

I agree to pay a £50.00 deposit for the plot and a £10.00 deposit per site gate key to the HACA Treasurer, both of which are refundable on termination of tenancy, in line with current HACA Terms and Conditions. These payments must accompany a signed copy of this agreement prior to commencement of Tenancy.

I agree to pay rent at the prevailing rate each year by the deadline set in the letter of notification. I understand that HACA may increase the rent if agreed at the AGM, where I have a vote on that matter as a member of HACA.

My tenancy agreement will start on ………………………

This agreement is subject to HACA Allotment Terms & Conditions (and any future changes to them) and all relevant statutory allotment legislation. Copies of the Terms and Conditions will be provided to all Tenants and a reference copy may be found in the HACA Community room. I understand that failure to abide by HACA Allotment Terms & Conditions may result in this allotment tenancy agreement being terminated.

I understand that becoming a tenant means becoming a member with voting rights at the AGM.

REDUCED RENT

It is the responsibility of the Tenant to make HACA aware that they are eligible for any reduction in rent offered by HACA. This reduction is limited to men and women who reach the state pension age which is currently 66 (As at 2021). This is set to rise to 67 between 2026 and 2028 and once again to 68 between 2044 and 2046 at which time HACA will implement the relevant state pension age. An application form is available from the HACA SSSO

CONFIDENTIAL INFORMATION

I consent to the information provided on this form being shared with third parties selected by HACA for the purposes only of facilitating the management of the allotments. This includes the appointed Site Standards & Safety Officer(s) for the Allotment Site. I also consent to this information being shared with Adur and Worthing Council for the purposes of carrying out any council function.

CONFIRMING DATA – This is the information we hold relevant to your tenancy. Please let us know of any inaccuracies, or omissions, especially if you have an email address we do not hold.

Name……………………………………………………………………………………………………………………

Address………………………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………

Post code……………………………………………………………………………………………………………

Telephone…………………………………………………………………………………………………………….

Email……………………………………………………………………………………………………………………

Signed……………………………………………………………..

Date………………………………………………………………..

Accepted by HACA Treasurer…………………………….

Date……………………………………………………………….

Please return this document together with any payments due to:

HACA Treasurer

23 Taw Close

Worthing

BN13 3PQ

HACA Treasurer to return a signed copy to Tenant once any payments due are received.

HACA Chairperson Welcome letter

Welcome fellow plot holder! 

Humber Avenue Community Allotments (HACA) was formed in September 2021 to manage the 100 allotments on behalf of Adur & Worthing Borough Council. HACA is a Community Interest Company limited by guarantee and registered at Companies House. Our whole purpose as a non-profit making organisation is to manage the allotments on your behalf and re invest any surpluses back into the site to enhance all our experiences in a safe, pleasant and secure environment. We are also affiliated to the RHS and covered by public liability insurance.

I’m sure you’re keen to get going and there will be no shortage of friendly help and support. We have a small committee and their contact details can be found on the website at www.haca.uk or through our Facebook page as well as the notice board. Your first point of contact is the  Site, Standards and Safety Officer (SSSO), whom you will have already met. They can point you in the right direction. It’s quite important that you read carefully and familiarise yourself with the terms and conditions that you have signed up to. These are also available on the website.

On site we have toilet facilities, a WAGA run shop open at weekends and a social room. We have many items of gardening machinery available to use just for the cost of the fuel used and guidance on how to use strimmers, rotavators and chippers is available as a safety precaution before use.

In addition we have regular deliveries of horse manure and wood chipping as well as wood pallets for compost bins. These are all free to help yourself. We also have a range of common garden tools as well as water butts available for a small contribution.

So enjoy your gardening; please don’t hesitate to contact me at chairperson@haca.uk should you have any queries or drop by plot 53.

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Peter Brereton, HACA Chairperson.

Humber Avenue Community Allotments (HACA)

Basic Safety Guidelines for Tenants

HACA want to ensure everybody gets maximum enjoyment from their allotment experience. That includes making sure they stay safe. Gardening is a relatively peaceful activity, but the most common risks on site, leaving aside strained muscles and sunburn, include:

  • Slippery or/and uneven paths or paving stones
  • Bamboo and other plant supports.
  • Working with power tools.
  • Accidents involving hand tools, garden forks, knifes etc.
  • Ponds (particularly in relation to children)
  • Sharp edged iron or glass barriers.
  • Broken glass (sometimes from old greenhouses)
  • Projecting nails or spikes.
  • Misuse of chemicals

Accidents can and will always happen, but a great deal can be done to prevent them. As a tenant, you are personally responsible for ensuring that your plot is hazard free and you have a duty of care to others, including other tenants and visitors. The welfare of local wildlife is also an important responsibility. Cultivating safely is in your own interest as accidents can happen at any time and there may be no-one around to help. This information is intended to assist you to be aware of allotment hazards and where possible, how avoid them.

Why not take a slow walk around your plot to see if you can spot any of the hazards listed above and decide how to deal with them? If you discover a situation you consider to be dangerous but are unable to deal with it speak to your Site Standards & Safety Officer (SSSO), who will be happy to advise and help whenever possible.

The following check list will help you to ensure that you and your plot are as safe as possible.

      • Ensure you have had a tetanus jab or booster as appropriate. Your GP  will be happy to arrange this protection from soil born infection.
      • Wear suitable clothing when you are on site. A minimum is a good quality  pair of gloves and sturdy footwear.
      • With power tools you may need ear defenders, heavy duty gloves, steel toe caps and thick outer garments. You must ensure that no-one is too close to you when using power tools.
      • Ensure that any barrier with a sharp edge is well back from the boundary of your plot (and try not to use sharp edges at all).
      • Cover the top of any stakes/sticks you are using to support plants or structures, so you don’t poke your eye out. Plastic jars or yoghurt pots are useful for this.
      • Ensure that any petrol, oil, chemicals or dangerous materials are securely stored. You plot should never have any barbed or razor wire, asbestos or asbestos-based materials. If you have them ask the SSSO to discuss their safe removal.
      • If you have a pond it must have a fence around it. Ponds are a particularly dangerous hazard to children.
      • Organise a First Aid Kit for your shed. A basic kit should include plasters, bandages and antiseptic.
      • If you bring a dog on site it must be kept under control and on a lead.
      • Always drive slowly when moving on site roads. 10mph is an absolute maximum!

MEMBERSHIP APPLICATION FORM

for

Worthing Allotments & Gardens Association (WAGA)

NB: WAGA is a company limited by guarantee. In becoming a member you gain a vote at the Annual General Meeting to decide policy and benefit from our associate membership of the Royal Horticultural Society, with reduced entry fees and free advice through WAGA, as well as our own on-site shops, social events, magazine, web site and newsletter. In the unlikely event that WAGA Ltd became formally bankrupt, all member would be liable for a nominal maximum contribution of £1 (one pound). Only sign if you accept that condition.

NAME (Mr. Mrs. Miss)…………………………………………………………………….

ADDRESS……………………………………………………………………………………

………………………………………………………………………………………………. POSTCODE………………………

HUMBER AVENUE COMMUNITY ALLOTMENTS  PLOT NO……………………

TEL. NO………………………………… email…………………………………………….

I wish to receive my copy of Plot holder newsletter through this email address (tick here if you agree) □

SIGNED………………………………………………… DATE…………………………..

I enclose £5.00 joining fee (£3.00 p.a. thereafter if paid by April 30th each year)

Cheques should be made payable to: Worthing Allotments & Gardens Association. Please send to:

Margo Hollingdale

The Membership Secretary

 14 Burlington Road 

Worthing

West Sussex 

BN12 6DB

You can also hand it in at any of the WAGA stores located at:

Humber Avenue Community Allotments site, Durrington (near Tesco’s).

Chesswood allotments site, Pages Lane, East Worthing.

West Tarring allotments site, Ringmer Road, Tarring.

The stores are normally open on Saturdays and Sundays from 10.00 to 12.00 a.m.

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